SAP VAT Refund Management:
Full Automation & Compliance

VAT refund receivables from exports and reduced-rate transactions using the "Smart Calculation Cockpit" within SAP, instead of complex Excel sheets. Automate the entire process from Bill of Materials (BOM) to Customs Declarations (GÇB), and generate your statutory lists with a single click.

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Explore Functional Scope

End-to-End VAT Return Management Architecture

The Finpro VAT Refund Cockpit transforms your export and reduced-rate processes from manual operations into a fully integrated digital management model. Leveraging the advanced calculation engine within SAP, the system analyzes raw material consumption based on Bill of Materials (BOM) and actual production data/consumption data calculated from theoretical product trees using FIFO or Weighted Average methods, determining the Incurred VAT amount with maximum precision.

This analytical infrastructure is reinforced by automated Customs Declaration (GÇB) matching capabilities. Export invoices are systematically matched with Customs Declarations retrieved from the Vedop system based on closing dates, ensuring the error-free determination of the refund period. Our process architecture is deep enough to cover even the most complex scenarios: Transactions under Inward Processing (DİİB) and Investment Incentives are automatically segregated in compliance with regulations, while VAT shares from Capital Expenditures (ATİK) and General Administrative Expenses are included in the calculation within legal limits.

The result is a transparent, risk-free, and maximized refund process ready for audit.

Move Beyond Excel-Based Processes

We convert the operational opacity of traditional methods into full transparency via SAP integration.

01

Incurred VAT Accuracy

Problem: Manually allocating raw material and general overhead (GÜG) shares on a product basis is nearly impossible.

Finpro Solution: The system scans Bill of Materials (BOM) and actual production data to calculate the Incurred VAT burden of the exported product down to the penny, in a fully auditable manner.

02

Audit and Traceability

Problem: Drilling down to the source of data (Which invoice? Which journal entry?) in Excel files is time-consuming.

Finpro Solution: Every generated line item is linked to the source document in SAP via drill-down. This ensures full transparency during CPA (YMM) and Tax Office audits.

03

TRA (GİB) & Regulatory Compliance

Problem: TRA format changes (Excel/XML) and regulatory updates increase the risk of errors in manual processes.

Finpro Solution: Our solution works in full compliance with TRA's current data formats (Deductible VAT List, Incurred VAT List, Customs Declaration List, Sales Invoices List, Sales Invoices Regarding Withholding VAT, Export Registered Sales Invoices List, etc.). Regulatory changes are instantly adapted to the system.

04

Duplicate Entry Control

Problem: Manual Excel lists carry a high risk of accidentally declaring the same invoice in different periods (Duplication), leading to the rejection of your refund file.

Finpro Solution: The system maintains a history of all previously declared invoices. During new list generation, it automatically detects duplicate records, warns the user, and blocks their inclusion in the list.